ROYAL WESTERN INDIA TURF CLUB, LIMITED
Registered Office: Race Course, Mahalakshmi, Mumbai - 400 034.
CIN :U91990MH1925PLC001182
E-mail:secretary@rwitc.com; Telephone: 022 – 20842550 / 20842551.
Website: www.rwitc.com
N O T I C E
Notice is hereby given that the Extra - Ordinary General Meeting (“EGM” / “the Meeting”) of the Members of the Royal Western India Turf Club, Limited is scheduled to be held on Thursday, 26th August, 2021 at 4.00 p.m. through Video Conferencing (VC) or Other Audio Visual Means (OAVM) to transact the business as detailed in the Notice of the EGM, in compliance with General Circular No. 14/2020 dated 8th April 2020, General Circular No. 17/2020 dated 13th April 2020, General Circular No. 20/2020 dated 5th May, 2020, General Circular No. 22/2020 dated 15th June, 2020, General Circular No. 33/2020 dated 28th September, 2020, General Circular No. 39/2020 dated 31st December, 2020 and General Circular No. 10/2021 dated 23rd June, 2021 (collectively referred to as “MCA Circulars”), without the physical presence of Members at a common venue.
In compliance with the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rule, 2014 and with MCA Circulars, Notice of the EGM along with the relevant Explanatory Statements pursuant to Section 102 of the Companies Act, 2013 in respect of the Items of Special Business is being sent only through electronic mode to those Members whose email addresses are registered with the Club as of the date of this Notice. The Notice of the EGM is also hosted on the website of the Club www.rwitc.com and will remain on the website till the date of the EGM.
For receiving all communication from the Club electronically, all Members who have not registered / updated their email address with the Club are requested to register / update the same by writing to the Club office with details of membership card / number and attaching a self-attested copy of PAN card at secretary@rwitc.com
The Club has engaged the services of National Securities Depository Limited (“NSDL”) as the Agency to provide remote e-voting and e-voting during the EGM facilities and do all such acts on behalf of the Club in this regard. The User ID for remote e-voting and e-voting during the EGM will be sent directly by NSDL to the Club Members and also to other Members of the Club for joining / participating at EGM on 26th August 2021, through VC/OAVM, whose email id are registered with the Club as of the cut-off date (i.e. 19th August 2021).
All the Club Members are hereby informed that:
i. Remote E-voting period shall commence at 9.00 a.m. (IST) on Monday, 23rd August, 2021 and end at 5.00 p.m. (IST) on Wednesday, 25th August 2021;
ii. Cut-off date for the purpose of voting on the resolution set forth in the Notice is Thursday, 19th August, 2021;
iii. The remote E-voting module shall be disabled by NSDL after the voting period ends. Hence, Club Members are requested to cast their votes during the above specified period only.
iv. The Notice containing E-voting procedure is also available on NSDL’s website https://www.evoting.nsdl.com and on the Club’s website www.rwitc.com.
v. The Club Members will be able to attend the EGM through VC or OAVM or view the live webcast at 4.00 p.m. on 26th August 2021 by using their e-voting login credentials.
vi. Facility to join the VC or OAVM Meeting will be opened 15 minutes before the scheduled EGM time and will only be closed any time after the expiry of minimum 15 minutes from the scheduled start time of the EGM.
vii. The facility for voting through electronic voting system on the day of the Meeting shall be made available to the Club Members attending the Meeting through VC or OAVM after the commencement of the Meeting and shall remain open till 5.30 p.m., although the Meeting shall continue until concluded and only those Club Members who have not cast their vote by remote E-voting shall be able to vote at the Meeting i.e. a Member may choose to vote on all or any of the resolutions either by remote E-voting or by voting at the Meeting, but not both.
viii. The Committee of the Club shall appoint a Scrutinizer to scrutinize the E-voting process in a fair and transparent manner.
ix. Club Members who have already cast their vote by remote E-voting on the resolution(s) may also attend the Meeting but shall not be entitled to cast their vote again on any resolution at the EGM.
x. In case of any query pertaining to E-voting or for joining VC or OAVM Meeting, please visit help and FAQ’s section available at NSDL’s website https://www.evoting.nsdl.co.in For any other query, the Club Member may contact the Club by email at secretary@rwitc.com
xi Members who need assistance before or during the EGM can contact the below mentioned NSDL officials :-
Mr. Anubhav Saxena (Assistant Manager)
&
Ms. Sarita Mote (Assistant Manager)
NSDL Help Desk at Tel No. (Toll Free) (1800 1020 990 / 1800 224 430)
&
xii The results of e-voting along with Scrutinizer’s report will be placed on the Club’s website and on the website of NSDL.
BY ORDER OF THE COMMITTEE
NIRANJAN SINGH,
SECRETARY,
ROYAL WESTERN INDIA TURF CLUB, LTD.
Mumbai: Dated this 4th August 2021.
