N O T I C E
Notice is hereby given that an Extra-Ordinary General Meeting (“EGM”) of the Members of the Royal Western India Turf Club, Limited is scheduled to be held on Friday, 30th January 2026 at 4.00 p.m. through Video Conferencing (“VC”) or Other Audio Visual Means (“OAVM”) to transact the business as detailed in the Notice dated 7th January 2026 of the EGM, in compliance with the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 and General Circulars issued by the Ministry of Corporate Affairs i.e. General Circular No. 14/2020 dated 08th April, 2020, General Circular No.17/2020 dated 13th April, 2020 read with General Circular No. 03/2025 dated 22nd September 2025 (Collectively referred to as “MCA Circulars”).
In compliance with the MCA Circulars, Notice of the EGM has been sent only through electronic mode to those Members whose email addresses are registered with the Club as of the date of this Notice. The Notice of the EGM is also hosted on the website of the Club www.rwitc.com and will remain on the website till the date of the EGM.
For receiving all communication (including login credentials, etc.) electronically, all Members who have not registered / updated their email address with the Club are requested to register / update the same by writing to the Club’s office with details of membership card number and attaching a self-attested copy of PAN card at adm@rwitc.com
The Club has engaged the services of National Securities Depository Limited (“NSDL”) as the Agency to provide Remote E-voting and E-voting facilities during the EGM and do all such acts on behalf of the Club in this regard. The User ID for remote E-voting and E-voting at the EGM will be sent directly by NSDL to the Club Members and also to other Members of the Club for joining / participating at the Extra-Ordinary General Meeting on 30th January 2026, through VC / OAVM, whose email id are registered with the Club as of the cut-off date i.e. Friday, 23rd January 2026.
All the Club Members are hereby informed that:
i. Members who would like to express their views or ask questions during the EGM may from 9.00 a.m. on Wednesday, 28th January 2026 till 5.00 p.m. on Thursday, 29th January 2026 send an email from their email id registered with the Club requesting to register as a speaker to adm@rwitc.com / secretary@rwitc.com giving details of their Name, Membership No. and Mobile no. A link will be sent to the email id of the Speaker on the previous day evening of the EGM with procedure to join.
ii. Remote E-voting period shall commence at 9.00 a.m. (IST) on Tuesday, 27th January 2026, and end at 5.00 p.m. (IST) on Thursday, 29th January 2026.
iii. Cut-off date for the purpose of voting on the resolution set forth in the Notice is Friday, 23rd January 2026.
iv. The remote E-voting module shall be disabled by NSDL / Scrutinizer after the voting period ends. Hence, Club Members are requested to cast their votes during the above specified period only.
v. The Notice containing E-voting procedure is also available on NSDL’s website https://www.evoting.nsdl.com and on the Club’s website www.rwitc.com
vi. Members will be able to attend the EGM through VC or OAVM or view the live webcast at www.evoting.nsdl.com at 4.00 p.m. on 30th January 2026 by using their login credentials sent by NSDL.
vii. Facility to join the VC or OAVM Meeting will be opened 15 minutes before the scheduled EGM time and will only be closed any time after the expiry of minimum 15 minutes from the scheduled start time of the EGM.
viii. The facility for voting through electronic voting system on the day of the Meeting (E-voting during the meeting) shall be made available to the Club Members attending the Meeting through VC or OAVM after the commencement of the Meeting and shall close at 5.30 p.m. although the Meeting shall continue until concluded and only those Club Members who have not cast their vote by Remote E-voting shall be able to vote at the Meeting i.e. a Member may choose to vote on all or any of the resolutions either by Remote E-voting or by voting through electronic system at the Meeting, but not both.
ix. The Committee of the Club shall appoint a Scrutinizer to scrutinize the E-voting process in a fair and transparent manner.
x. Club Members who have already cast their vote by remote E-voting on the resolution(s) may also attend the Meeting but shall not be entitled to cast their vote again on any resolution at the EGM.
xi. In case of any query pertaining to E-voting or for joining VC or OAVM Meeting, please visit help and FAQ’s section available at NSDL’s website https://www.evoting.nsdl.com. For any other query, the Club Member may contact the Club by email at adm@rwitc.com
xii. Members who need assistance before or during the EGM can contact NSDL Help Desk at Telephone No. (022-48867000) and email at: evoting@nsdl.com
xiii. The results of E-voting alongwith Scrutinizer’s report will be placed on the Club’s website and on the website of NSDL.
BY ORDER OF THE COMMITTEE,
NIRANJAN SINGH
SECRETARY
ROYAL WESTERN INDIA TURF CLUB, LTD.
Mumbai: Dated this 8th January 2026.
In compliance with the MCA Circulars, Notice of the EGM has been sent only through electronic mode to those Members whose email addresses are registered with the Club as of the date of this Notice. The Notice of the EGM is also hosted on the website of the Club www.rwitc.com and will remain on the website till the date of the EGM.
For receiving all communication (including login credentials, etc.) electronically, all Members who have not registered / updated their email address with the Club are requested to register / update the same by writing to the Club’s office with details of membership card number and attaching a self-attested copy of PAN card at adm@rwitc.com
In compliance with the MCA Circulars, Notice of the EGM has been sent only through electronic mode to those Members whose email addresses are registered with the Club as of the date of this Notice. The Notice of the EGM is also hosted on the website of the Club www.rwitc.com and will remain on the website till the date of the EGM.
For receiving all communication (including login credentials, etc.) electronically, all Members who have not registered / updated their email address with the Club are requested to register / update the same by writing to the Club’s office with details of membership card number and attaching a self-attested copy of PAN card at adm@rwitc.com
